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Reporting Instructions

*** Print these instructions for future reference. ***

Before you can submit newly hired or rehired employees through this site, you must complete the registration process. By registering, you provide the information we will need to contact you regarding the data you submit.

There are two (2) methods of reporting through this site:

  1. On-Line Form - We suggest small employers (i.e., those reporting fewer than 20 new employees per session) and those reporting for a small number of employers (i.e., fewer than 5 different employers) use this method.

  2. File Upload - We suggest that only large employers and those reporting for a large number of different employers use this method. Usually, this method requires a great deal of technical knowledge and may prove to be too time consuming for smaller employers.
Note: If you need assistance in deciding which reporting method is best for you, feel free to call us at (803)898-9235. We will be glad to assist you.

If you will be using the On-Line Form method to report newly hired or rehired employees for more than one employer, you must register each employer for which you will be reporting. If you will be using the File Upload method to report for more than one employer, you need to register only one of the employers for which you will be reporting.

During the registration process, the Employer ID you must use is the nine digit Federal Employer Identification Number assigned by the IRS. If you do not have a Federal Employer Identification Number, you may obtain one on-line through the IRS's web site by clicking here. You may also obtain one by completing IRS Form SS-4 (requires free Adobe Acrobat Reader).

You may use any combination of letters and numbers as the Password. Your password must be at least five (5) and no more than nine (9) characters in length.

You only need to complete the registration process once. If you have registered and forget your password or if you have any questions during the registration process, you may call us at (803)898-9235 or send us e-mail at help@scnewhire.com.


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On-Line Form Method

To submit employees via the On-Line Form, simply enter your Employer ID and Password and you will be presented with the On-Line Form. At the top of the page will be the employer information you entered during the registration process. Important: If any of this information is incorrect or incomplete, you should make corrections to the information or contact us before submitting employee information.

After completing the required information for each employee, click the button labeled Submit Employee Information. After you have submitted the last employee, click the button labeled No More Employees.

If you are using the On-Line Form method to report for more than one employer, you must follow the Next Employer link after you click the button labeled No More Employees. Then you will need to enter the Employer ID and Password for the next employer. Follow these steps for each employer.

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File Upload Method

To submit New Hire data via File Upload, simply enter your Employer ID and Password. Then simply enter the file name in the field on the next page. Note: You must include drive and directory information when you enter the file name. For example: a:\newhire.txt or c:\directoryname\subdirectoryname\newhire.txt. You can click the Browse... button beside the field for File Name and select the file you want to upload. This will automatically insert the file name and drive information for you.

Important Note: The file you upload must meet our layout specifications. If your file does not meet our specifications, we cannot process the data.


Further Assistance

If you need assistance using this site to submit New Hire information or if you have any suggestions on how we can make this site better, please contact us at (803)898-9235. You may also contact us via e-mail at help@scnewhire.com.

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